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The FIA Ethics and Compliance Hotline (“Hotline”) is made up of an online portal that is accessible to anybody wanting to report in a confidential manner concerns of misconduct raised in good faith.

The Hotline allows you to report concerns related exclusively to the following categories:

Violation of the FIA ethical principles
Concerns related to sport integrity and manipulation of competitions
Violation of the FIA Anti-Doping Regulations
Violation of the FIA Formula One Financial Regulations

You can contact the FIA for clarifying your doubts through the “ASK A QUESTION” section of the Hotline. This will allow you to raise any questions you may have anonymously and receive the appropriate answers and guidance for further actions.

Anybody being aware of a misconduct falling within the scope of the Hotline and wanting to report a concern has the option – but not the obligation (hence, there will be no consequences for not using it) – to do so through the Hotline. Any person submitting a report through the Hotline is a “Reporting Person”.
Any entity or individual having allegedly committed misconduct is defined as an “Identified Person”.

FIA dedicated staff members, depending on the category you have chosen, will receive your report (“Receiving Person/s”).
The Receiving Persons have expertise in dealing with the issues you have decided to raise and will assess and investigate your report in a fully confidential and secure manner.

The Receiving Persons will treat your report through multiple stages, namely Initial Assessment, Investigation and Conclusion.

Initial Assessment

After the submission of your report, the Receiving Person will review whether the concern of misconduct falls within the scope of this procedure and whether the allegation is supported by facts sufficient to warrant further inquiry.
If the concern does not fall under the above categories or cannot be supported by facts, or facts reported are inconsistent, or trivial, or the concern clearly appears to be false, the Receiving Person should then close the case, unless further information so justifies, and will inform the FIA competent bodies as required.
In this case, you will be informed thereof by the Receiving Person and any data which may disclose the identity of the Identified Person will be deleted.

Investigation

At this stage, the Receiving Person should inform you that an investigation is underway. The Receiving Person will keep you informed of the progress of the investigation and its likely timescale, unless confidentiality needs prevent him/her from doing so.
The Identified Person will have the opportunity to respond to the allegations.
Your identity and the identity of the witnesses will be kept confidential (please find below more information).

Conclusion

Possible outcomes:

No finding: if the investigation does not find that there has been misconduct, the Receiving Person will propose to close the case;
Findings detected: if the investigation reveals misconduct, the Receiving Person will forward the conclusions and supporting evidence, including any proposed corrective actions as the case may be, to the competent FIA body, who will take a decision.

In both cases, the Receiving Person will inform you of the outcome of the investigation.

Yes. You can access your report through the INBOX section on the Hotline. Just enter your “personal incident number” and the password you have chosen.
You will see the status of the report and related messages from the FIA.
You can also update your report by clicking on the “Review your entries” page. This will allow you to consult a summary of your application and modify, if needed, the data by returning to the corresponding page on the platform.

Reporting in good faith means that the Reporting Person has reasonable grounds to believe that the information reported is true, accurate and duly supported by evidence, and that he or she is motivated by a sense of justice and fairness.
Reporting in bad faith means that the Reporting Person, or anyone else participating in the reporting process, intentionally, recklessly or negligently makes a false or misleading representation with the purpose of causing harm to the Identified Person or anyone else being part of the FIA community (also called “malicious report”).
If proven, such person may be subject to disciplinary measures, civil claims and/or criminal charges, as appropriate.
For the sake of clarity, the FIA is conscious of the fact that the reporting process under the Hotline is very sensitive and that defamation in any form is unacceptable criminal behavior.
We strongly discourage you from reporting in bad faith. On the other hand, only concerns raised in good faith will be assessed.

All reports of misconduct will be kept fully confidential.
Moreover, the FIA will not tolerate any retaliation against the Reporting Person and will make all reasonable efforts to protect you.

Both your identity and the content of your report will be kept fully confidential by the FIA, unless you specifically wish to disclose them, or such a disclosure is required by law or FIA internal regulations.
Confidentiality will not be granted also if the evidence suggests that you are involved in the wrongdoing and you do not specify it in the report.
The Receiving Persons and ultimately the Compliance Officer will be responsible for ensuring compliance with the above obligation.

The highest security standards are applied to the Hotline with regard to data access, encryption criteria and administration rights.
The data provided in relation of your report will be registered, stored and processed in Switzerland.
However, security measures and technology are not enough, if you do not play your part.
Find below some tips and guidelines:

If you have submitted a report through the Hotline, keep this information fully confidential
File your report from your personal devices (do not use professional devices connected to corporate networks)
Remember to remove the metadata from your documents

The FIA may resolve to interrupt the processing of your report and/or be released from its confidentiality obligations if you do not comply with the above.

Yes, anonymous reporting is possible, but strongly discouraged.
Decisions to open an investigation based on an anonymous report will be considered on a case-by-case basis.
An investigation will be opened only if the seriousness of the facts is established and the factual elements are sufficiently detailed.
If you decide not to report anonymously and provide us with your name and contact details, we will ensure you that your information or any other information regarding the Identified Person will be kept strictly confidential.
Please keep in mind that confidentiality standards will always be guaranteed, notwithstanding your decision to reveal or not your identity.

Yes. Once you have raised your anonymous report, you will receive a personal incident number and you have to create your password. This will allow you to log in the INBOX section of the Hotline and follow up or update your report.
The FIA will not be informed about your identity.

Yes, you can at any stage. This will also allow the Receiving Person to establish a personal contact with you. This facilitates the investigation process and increases the chances of a successful conclusion to the investigation.
You can do this by sending to us a message containing with your personal details via the INBOX section of the Hotline.

Please refer to question 8.

At the end of the reporting process, you will receive automatically an incident number and set a password for yourself. Using this login data, you can later log into your personal INBOX at any time by clicking on “INBOX”. The INBOX permits you to enter a direct dialogue with the Receiving Person of the FIA while protecting your anonymity. The option to have a dialogue is very important, as further information might possibly be required to solve the incident fully.

The FIA will make an initial response within seven working days.

The FIA will keep your reported information as long as necessary for the completion of the investigation, should an investigation be opened. In general, any investigation should not exceed two months.
If an investigation is not opened and/or the case is closed, the information will be deleted without further delay.

The Compliance Officer of the FIA has the ultimate responsibility of the Hotline.

All concerns of misconduct should be dealt with, from their receipt to their resolution, in confidence and in compliance with applicable law. In the event of a conflict between the Hotline and applicable law, the latter prevail.

No, the FIA asks you to submit any useful information of you which you may dispose (documents, videos, photos, witnesses) and which can be used as proof of the facts that you have disclosed through the Hotline. A simple description of the alleged misconduct will not help the Receiving Person to effectively follow up on your report.

Data Privacy and Confidentiality Notice

Data Privacy and Confidentiality

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