Accounts Payable Manager

Local Favorite Restaurants is looking for a determined and talented Accounts Payable Manager with a strong work ethic and substantial experience in advanced Accounts Payable duties to join the team. In this role, the AP Manager will oversee the day-to-day activities of the AP department, ensuring proper record keeping, developing best practices and procedures, and ensuring accurate and timely month-end close account payable tasks and reports.

The company’s core accounting functions are outsourced, but the in-house team is responsible for interacting with the third-party partner to manage expectations and results which directly impact financial review, including day-to-day entries/reconciliations and weekly payment selections. The company culture is entrepreneurial, and therefore the role is fast-paced and can potentially extend beyond the traditional duties of Accounts Payable.

Accounting is heavily integrated and partnered with other departments such as Finance, Legal, Payroll, and Operations Support. The AP Manager will have direct communication with various departments and members of the field, as well as all new and existing vendors.

Job Responsibilities:

Accounts Payable Management

• Processing weekly check runs (full-cycle: including receiving, reconciling, and mailing).
• Reviewing invoices in approval software: Review includes full GL coding, invoice detail as processed by third-party data-entry team, and accuracy of charges.
• Exporting and reviewing AP and inventory data from back-office software for ERP upload.
• Creating invoice import files for ERP system upload.
• Reconciling weekly and monthly autopay statements.
• Overseeing weekly and monthly statement reconciliations for high-volume vendors, including extensive direct communication with vendors and members of the field.
• Tracking monthly recurring expenses for necessary accruals.
• Managing central AP inboxes: Invoice submission for third-party data-entry, vendor correspondence, and weekly payment remittances.
• Credit Card expense management: Distribution of charges to cardholders, receipt audit, coding, and review of returned data.

Assist with other Accounting Department duties and initiatives

• Monthly sales tax reporting, including TABC and federal returns.
• Audit of field compliance and accuracy of Accounting SOPs and systems use.
• Facilitate systems training to the field related to the above, including general vendor orders and invoices.
• Development of procedures and systems designed to streamline accounting tasks for efficiency.
• General month-end accounting deliverables.
• Remote Deposits.
• AR collections.
• Credit Applications.
• Year-End 1099 reporting.
• Budget preparation.

Assist with ad-hoc projects and/or duties as requested.

Requirements & Skills:

• Minimum of 2 years of experience in high-volume Accounts Payable management role, preferably in restaurant industry.
• Extremely strong work ethic.
• Resourceful self-starter who can work independently in a fast-paced environment.
• High attention to detail
• Strong critical thinking and analytical skillset with the ability to problem solve
• Excellent communication skills
• Must be able to work on-site and have reliable transportation.
• Bachelor’s degree preferred
• Proficient in Microsoft Excel
• Experience in Toast and/or CrunchTime software is a bonus.