Administrative Assistant

Job title: Administrative Assistant

Location: New York, NY

Duration: 6months

Pay rate: $40-$43/hour

Responsibilities:

Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.

Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments.

Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed.

Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.

Communicate Firm policies/procedures to officers and associates regarding client entertainment.

Manage general office needs such as ordering supplies and mail distribution as requested.

Extensive experience with Concur.

Minimum three years’ experience as an administrative assistant in finance industry preferred.

Skills and Requirements:

Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel.

Excellent verbal communication and telephone skills.

Detail-oriented, personable with a consistent positive attitude.

Ability to work in a team environment and handle multiple tasks with little or no supervision.

Familiarity with a corporate office environment in terms of professionalism, etiquette, dress.

Utilizes good judgement and discretion, maintains the highest level of confidentiality.

Education:

Bachelors degree preferred

Required Skills:

Etiquette

Excel

Finance

Telephone Skills

Microsoft Office

Additional

Travel Arrangements

Ordering

Team Player

Payments

Detail-Oriented

General Office Catering

Languages:

English( Speak, Read, Write )