The Mission of the Harris County Institute of Forensic Sciences (IFS) is to provide medical examiner and crime laboratory services of the highest quality in an unbiased manner with uncompromised integrity.
Vision
To provide consistent, quality death investigation and laboratory analysis for the benefit of the entire community.
To create a technological strongpoint for legal agencies to facilitate justice in criminal and civil proceedings.
To establish an academic environment for training in the field of Forensic Science.
The Administrative Assistant generally provides administrative and clerical support to various assigned Divisions within the Department, cross-trains to provide coverage for Administrative Assistants in other sections, and coordinates activities with administrative staff and supervisors. This particular position will primarily work in the Forensic Genetics section of the Crime Laboratory.
Reports to:
Division Director, Forensic Genetics
Senior Director, Crime Laboratory
Duties & Responsibilities:
Provides general administrative and clerical support as needed / directed. Specific responsibilities will vary, but could include receiving and responding to incoming calls / emails, receiving and distributing mail to appropriate areas, providing calendar and meeting schedule support, scanning and/or maintaining case files and other records, and general customer service to coworkers and the public
Performs data entry into various databases, including the county’s financial and human resources system and the Department’s laboratory information management system. Disseminates reports from extracted data, constructs text reports, graphical charts, or presentations based on the data
Assists with Department procurement and reimbursement process, including drafting and processing of purchase requests and travel / training requests
Processes subpoena requests, discovery requests, court appearances, and open records request to include communication with various managers, attorneys, family members, independent laboratories, and criminal justice agencies
Cross-trains on other responsibilities to ensure coverage of administrative staff. Coordinates with other administrative staff to ensure tasks are completed in a timely and consistent manner
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
All applicants must register and take the HRRM Clerical Skills Test with a minimum score of 85%.
Please see testing instructions in the General Information section below.
Education:
High School diploma
Experience:
Two (2) years of administrative experience in an office setting
Licensure:
Maintain a valid Texas Driver’s License and ability to safely operate a motor vehicle
Knowledge, Skills, & Abilities:
Professional demeanor in dealing with a diverse set of outside callers and coworkers; desire to make customer service a priority
Strong written and oral communication skills, ability to multi-task and adjust priorities as needed
Attention to detail and ability to anticipate needs of others
Basic computer skills including Microsoft Office
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications .
Preferences
Education:
Associate degree OR 60 credit hours of college
A professional secretary or equivalent certificate
Experience:
Experience in a medical office, laboratory, or law enforcement agency preferred
Language:
Spanish-speaking ability
General Information
Register Online for the HRRM Clerical Skills Test using the following link: https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
Click the above link to the HRRM Clerical Skills Test registration page
Click on "Apply" to submit your request for testing
You will receive a test invitation and instructions via e-mail within 48 hours
You will have no more than 5 calendar days to access and complete testing
Your score will be automatically uploaded to your application
The test may be taken once every 30 days
Most recent test scores are retained for up to 6 months
Position Type:
Full-Time | 40 hours per week
Monday – Friday
Work Environment:
Office setting
Physical Demands:
Medium work. Requires physical strength to push, pull, and lift up to 50 pounds frequently and repeatedly
Must be physically able to sit or stand for extended periods
Location:
Harris County Institute of Forensic Sciences- Forensic Genetics Laboratory
2450 Holcombe Blvd., Suite 7, Houston, TX 77021
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Government Administration
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