Administrative Coordinator

An opportunity has arisen for an outstanding Administrative Coordinator to provide complete administrative support to a few teams and leaders in our hybrid work environment.

Though you’ll have a defined group of employees you’re supporting, the strength of our team is that we are well-connected to share our workloads, cover each other’s vacations, and work together to adapt to new workflows as the US region grows. (Emphasis on covering each other’s vacations – that includes you unplugging and forgetting us when you’re off the clock!)

Working amongst a team of dedicated, enthusiastic, and creative administrative professionals, this role will see you work as a team to keep loose ends tied up, which allows our technical teams to focus on their specialties. When our newest museum or net zero energy building opens up, you’ll know that you had a role in bringing that project to life.

Here at Buro Happold, expect the exceptional.

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

What will I be doing?

• Providing all-around administrative support to 1-2 defined employee teams and/or 1-3 key employees. Tasks vary, including preparing reports, logging and responding to project-related inquiries, and formatting large batches of documents as well as renewing memberships and meeting coordination as needed
• Providing back-up support to other admins and their teams while they are out (they will do the same for you when you are out!)
• Managing and coordinating business travel arrangements
• Providing light facilities back-up when needed
• Other administrative duties as assigned
  
  
  

What will I bring to the role?

• Experience working in a highly detailed field or industry, with 1-2 years in a support role.
• Positive attitude with an enthusiasm to connect with the team and their work. Eagerness to get to know employees in other disciplines and work collaboratively.
• Great communication skills across email, instant message, in person, and on video and phone calls. (During business hours – we don’t want to hear from you on your vacation.)
• Strong computer skills and experience of using spreadsheets and databases in the Microsoft suite. If you aren’t well-skilled in Microsoft products, we can also accept experience learning many new softwares and programs.
• Experience in one or more of the following areas: administrative/office work, travel arrangements, personal assistance, event planning, or other detail-oriented people-facing positions
  
  
  

What we offer

• Salary range of $60,000 to $70,000. This will be determined based on factors such as geographic location, skills, education, and/or experience
• Generous benefits package
• Annual discretionary bonus
• Generous PTO 4 weeks in addition to 10 paid holidays
• 401k with company match
• Student Loan Repayment Assistance
• Hybrid working & summer hours
• Reimbursement for certain professional licenses and associated renewals and exam fees
• Global network of experts
• Learning and development opportunities
• Be a part of our Young Employees Forum and our Diversity and Inclusion Forum
  
  
  

Ready for something a little less ordinary?

Apply now to start your career journey with us.

A place for everyone

Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.