Assistant Property Manager

Our client a private real estate owner/operator of commercial real estate assets is seeking to hire a Assistant Property Manager to support the Greater LA portfolio.

RESPONSIBLITIES

• Assist in lease administration activities, including verifying lease abstract information and ensuring tenant information within data base is current and up to date

• Prepare and coordinate bid proposals and vendor service contracts

• Coordinate property access for vendor and leasing tours

• Obtain aging reports and critical dates for management quarterly

• Coordinate tenant move ins and move outs, including insurance review

• Assist in tenant onboarding, including handbooks, tenant welcome letter, tenant contact form,

• Initiate tenant set-up in Angus, track maintenance requests and dispatch vendors

• Coordinate and monitored status of work assigned to vendors.

• Administer access control protocol with tenants, including training and set up

• Assist in tenant relations, including holiday gifts, tenant events, quarterly newsletters, and training programs for tenants

• Assist with aspects of annual budgets preparation by researching costs for supplies and services and obtaining bids as directed

• Ensure tenant bill backs for utilities, HVAC maintenance, and other direct charges are processed in a timely manner (including admin fees)

• Assisted with preparations of monthly and quarterly management reports and Common Area Maintenance (CAM) dues

• Ensure Certificate of Insurance for tenants and vendors are up to date. Work closely with accounting team so ensure COI’s are updated within Yardi

• Responsible for leading regular physical inspections of properties as directed by manager

• Draft and participates in performance oversight of all vendors who perform contract services

• Responsible for updating portfolio for all Energy Star and Measurable as well as meeting all required deadlines

REQUIREMENTS

• High end Customer Service Focus

• Organization and Time Skills

• Communication Proficiency (oral and written)

• Initiative and Multi-Tasking

• Bidding & Negotiation and Cost Analysis

• Tenant and Community Relations

• Vendor & Tenant Management

Compensation: $80,000.00 - $85,000.00 base + bonus

This salary range serves as an approximation and the actual salary may vary depending on factors such as education, knowledge, experience and qualifications.