CP Group, a vertically integrated commercial real estate and management firm, has been a leading owner-operator and developer of commercial real estate throughout the Sunbelt since 1986. Today, CP Group is the largest office landlord in Florida, Atlanta's largest private commercial property owner, and in the top 25 of largest office landlords in the United States.
CP Group brings an extensive track record and unparalleled market insight to advance investors' opportunities in the region's most dynamic markets. Headquartered in Boca Raton, Florida, the company has a corporate office in Atlanta and regional offices in Dallas, Denver, Jacksonville, Miami, and Washington DC.
Position: Commercial Assistant Property Manager
Supervised by: Senior Property/Property Manager
Summary:
The Assistant Property Manager performs administrative functions to support the management team of a commercial property including financial administration, lease administration, operations, tenant relations, vendor contract administration, operational administration, tenant relations, construction project administration and tenant improvement management. The Assistant Property Manager also has organizational duties such as liaising with tenants, collecting rent, basic bookkeeping, organizing property tours and overseeing facility maintenance.
Essential Responsibilities:
Financial Administration:
Assist with tenant renewals, expansions and contractions including coordination of move-outs
Assist with the development and administration of an operating budget and capital improvement budget for the property
Assist with monitoring expenses and operating within the parameters of the approved budgets and reporting/explaining variances accordingly
Assist with the daily financial management of the property with specific attention to accounts receivable, accounts payable, and all necessary financial records and files
Assist with forecasting of income and expenses to ensure adequate cash flow and reserves
Review and comprehend operating expense reconciliations
Lease Administration:
Assist with abstracting new leases and/or amendments, which requires the ability to read and interpret lease documents
Administer all tenant leases and ensure compliance of lease provisions
Ensure timely collection of all rents
Advise Senior Property/Property Manager if rent delinquency response is required
Assist with reconciling, billing, and collecting tenant escalations
Responsible for obtaining tenant insurance certificates
Interface and maintain positive relationship with leasing agents and brokers as required
Operations:
Assist Property Manager with daily operations of the property to assure quality standards are maintained; perform regular property inspections
Direct maintenance staff on maintenance programs relating to the condition and appearance of the property
Recommend and/or approve alterations and maintenance as necessary to Property Manager
Assist with developing and implementing a property manual including security and emergency policies
Assist with developing weekly/monthly updates, summaries and reports as required for property activities and tenant relations
Tenant Relations:
Maintain a helpful, courteous, and professional relationship with the tenants and their staff at all times; Use diplomacy in dealing with difficult tenants
Assist with development and implementation of tenant retention program
Ensure work orders are completed in a timely and thorough manner
Coordinate tenant move-ins and move-outs as well as walk spaces with tenants and tenant improvement department
Vendor Contract Administration:
Select outside contract services, vendors, and negotiate service agreements; Monitor daily vendor performance to assure full compliance with standards within service agreements
Review and code invoices via AP system in a timely manner
Ensure vendor compliance with insurance requirements
Construction Project and Tenant Improvement Management:
Assist Senior Property/Property Manager to oversee construction projects from start to finish including creating and maintaining organized construction files
Assist with processing capital invoices and draw requests as needed
Ensure construction management fee is processed and job is closed
Qualifications:
Minimum of 3 years' experience in commercial property management
Proficiency in Word, Excel, and Outlook
Purpose-driven with a sense of urgency
Excellent written and oral communication skills
Proficient in MRI and Nexus accounting programs
Benefits:
We offer a competitive benefits package, including:
Unlimited vacation, summer Fridays, and 9 company holidays
Company-paid life and disability insurance
Company-subsidized medical, dental, and vision insurance
Voluntary insurance including supplemental life insurance, pet insurance, critical illness, accident, hospital, legal, and cancer insurance.
401(k) with company match
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Sales and Management
Industries
Technology, Information and Internet
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