Audit Administrative Assistant

Audit Administrative Assistant - Tampa, FL (Full-Time)

Thomas Howell Ferguson P.A. CPAs (THF) is a growing, regional, Top 200 public accounting firm with an ever-expanding reach. Although THF was founded in June of 1993 to acquire the office of Ernst & Young (EY), our firm’s roots date back to the early 1970s. Since our inception, THF has grown to over 150 team members, providing clients with a full range of traditional accounting, auditing, and tax services complemented by comprehensive consulting and advisory resources.

We are clients of the RSM Professional Services+ Practice. As a client, we have access to the Professional Services+ Collaborative, a globally connected community that provides access to an ecosystem of capabilities, collaboration and camaraderie to help professional services firms grow and thrive in a rapidly changing business environment. As a participant in the PS+ Collaborative, we have the opportunity to interact and share best practices with other professional services firms across the U.S. and Canada. We also hold membership with CPAmerica International, enabling us to collaborate and share ideas, and to have access to the latest resources, ideas, training, technology, and best practices as it relates to public accounting.

Our CPAs are members of the American Institute of Certified Public Accountants (AICPA) and the Florida Institute of Certified Public Accountants (FICPA), in addition to several other key industry-related associations. THF received the “Best of Accounting Client Satisfaction” Award in 2024 from ClearlyRated. In addition, THF has received other awards from prestigious publications such as Inside Public Accounting, AM Best, and Forbes.

We are currently seeking a highly professional individual looking to take that next step towards accepting an engaging and fulfilling role as an Audit Administrative Assistant in our Tampa office location. The ideal candidate for this role will be extremely detail-oriented, organized, has great customer service skills, technology savvy, possesses excellent communications skills, has the ability to interact professionally with clients, and is great at problem-solving. Additionally, if you enjoy working with all levels of team members and are desiring stability and longevity in your next place of employment, then this is the perfect role for you!

• This is an in-person, working in the office position.
  
  
  

If these characteristics describy you, then you could be the perfect fit for us!

• You have an Associate’s Degree (Bachelor’s Degree preferred)
• You have at least two years of professional administrative experience (can include office management, paralegal, administrative assistant, executive assistant)
• You are proficient with the use of a variety of computer software applications utilized in word processing, spreadsheets, database, and presentations (Microsoft Word, Excel, Access, PowerPoint, Adobe)
• You are experienced with using office equipment including computers, printers, copiers, fax machines, and scanners
• Possess excellent communications skills with the ability to professionally interact and communicate with individuals at all levels inside and outside of the firm.
• You have a strong familiarity with the Internet and doing effective searches
• Must be able to handle confidential information
• You can type a minimum of 50 WPM
  
  
  

Essential Duties And Responsibilities

• Manages the front office area, and serves as the receptionist responsible for welcoming clients and guests in a professional manner
• Manages all incoming phone calls, incoming and outgoing mail, as well as client deliveries
• Provides direct executive level assistance to Shareholders and other members of the senior leadership team in the Audit Department, including coordinating travel arrangements, scheduling meetings, and handling continuing education and conference registrations
• Reconciles and processes expense reports for Audit Shareholders.
• Provides high level administrative support as it relates to the preparation and distribution of internal and external correspondence, including client financial statements and engagement letters
• Serves as the on-premises liaison between the firm and building management
• Coordinates parking permit assignments and the validation of parking receipts
• Manages office supply orders and a variety of special projects as assigned
• Coordinates office catering meals for group lunches and team events
• We are looking to fill the Audit Administrative Assistant role immediately. **
  
  
  

Employee Benefits

• A competitive annual salary and compensation package
• PTO accrual monthly
• Eight (8) paid holidays each year
• Parental Leave
• Health insurance through Blue Cross Blue Shield (firm covers a portion of the cost)
• Dental insurance for Employee (100% employer-paid)
• Optional vision insurance
• Life, short-term, and long-term disability insurance (100% employer paid)
• 401(k) retirement matching (up to 4%) and profit-sharing plan
• Employee Referral Bonus
• Team and social activities for employees
• A workplace culture that supports collaboration, teamwork, financial stability, and professional growth
  
  
  

More About the Firm & the Tampa Office:

Thomas Howell Ferguson P.A. CPAs is headquartered in Tallahassee, FL, with additional office locations in the following markets: Tampa and Panama City, FL, and Bainbridge, GA. Our Tampa office is conveniently located in the heart of downtown making it a great location for coffee or lunch meetings with clients.

THF has grown to over 140 employees across all of our markets, providing our clients with a full range of superior services in traditional accounting, auditing and tax services, and comprehensive consulting and advisory services. We have maintained the high-quality control standards of a national firm and combined those attributes with the heart and personal touch points of a regional firm to ensure we “make an impact” in everything we do.

Learn more about THF by visiting: https://www.thf.cpa/.

If this is the opportunity you’ve been looking for, we encourage you to apply!

To apply, please submit your resume and cover letter via the link provided below. Please also include contact information for at least three professional and/or community references.

If you have any questions about this employment opportunity, please reach out directly to LaQuisha Persak, Corporate Recruiter, by email at LPersak@thf-cpa.com.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer. If you prefer to submit your resume by mail, please use the following address: PO Box 14569, Tallahassee, FL 32317.

EOE, ADA, E-Verify Employer