Executive Administrative Assistant

Executive Admin - FULL-TIME – ONSITE

Los Angeles, CA (El Segundo, CA)

$70,000 - $85,000 per year, based on experience

We’re not just selling sandwiches and salads. We’re selling Happy!

Perks and Benefits:

• Health, Dental, Vision, Life Insurance

• 401(k) Match and other ancillary benefits

• Paid Sick Leave

• Employee assistance program

• Bonus Program

• Parking & Transit Reimbursement

• Discounted tickets through Tickets at Work

• Pet Insurance

• Gym Memberships

• Free and delicious Mendo Meals

• Clear path for growth and development

SUMMARY

Mendocino Farms seeks a proactive and detail-oriented individual to join our Administrative Manager to CEO. This role is a unique blend of providing high-level administrative support to our executive team while overseeing our corporate office's smooth operation. If you thrive in a fast-paced environment and enjoy wearing multiple hats, this position offers an exciting opportunity for professional growth and impact.

KEY DUTIES / RESPONSIBILITIES

• Act as the CEO's primary point of contact, managing calendars, scheduling meetings, and coordinating travel arrangements.

• Prepare and edit correspondence, presentations, and reports on behalf of the CEO, ensuring accuracy and professionalism.

• Handle confidential and sensitive information with discretion and confidentiality.

• Anticipate the needs of the CEO and proactively address administrative tasks to support their effectiveness.

• Oversee the smooth operation of the corporate office, maintaining a clean, organized, and welcoming environment.

• Manage office supplies, equipment, and inventory, coordinating purchases and maintenance as needed.

• Serve as the liaison with building management and vendors to address facility-related issues promptly.

• Implement and enforce office policies and procedures to optimize efficiency and productivity.

• Assist with various administrative tasks, including managing correspondence, drafting documents, and handling phone calls.

• Coordinate executive meetings, including agenda creation, meeting logistics, and follow-up action items.

• Prepare and distribute internal communications, announcements, and updates as needed.

• Support the CEO in special projects and initiatives, ensuring deadlines are met and objectives are achieved.

• Plan and coordinate company events, meetings, and team-building activities, both onsite and offsite.

• Arrange catering, transportation, and event logistics, ensuring a seamless experience for attendees.

• Assist with coordinating off-site meetings and conferences, including registration and travel logistics.

COMPETITIVE PAY

• All Mendo Base Camp members are paid on a bi-weekly basis

QUALIFICATIONS

• Bachelor's degree in business administration, communications, or a related field is preferred.

• Proven experience as an executive assistant or in a similar role, preferably supporting C-suite executives.

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite and other productivity tools.

• Ability to maintain confidentiality and exercise discretion.

• Flexibility to adapt to changing priorities and work effectively under pressure.

• Positive attitude, professionalism, and a willingness to take initiative.

• Previous experience in the food service or hospitality industry is a plus.

• Ability to work independently and as part of a team

Skills/Knowledge/Abilities:

• Strong analytical and problem-solving skills

• Excellent verbal and written communication skills

• Excellent interpersonal and customer service skills

• Excellent organizational skills and attention to detail

• Excellent time management skills with a proven ability to meet deadlines

• Ability to evaluate, analyze, and resolve complex problems

There is no “I” in Mendo.

Mendocino Farms is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. Mendocino Farms will consider qualified applicants with criminal histories for employment in a manner consistent with the Fair Chance Initiative for Hiring requirements.

* Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.