Executive Assistant

Amtex Systems Inc is an information technology and talent solutions company offering talent and BI consulting to the companies in US for over 20 years.

Our solutions are designed to fill resource gaps, by providing the right candidates who deliver value to the organization. Our propensity to nurture and build strong relationships with our clients helps us better understand their business demands and gives us the ability to provide services that are on time and rise above the rest.

Job Title: Executive Assistant I (Selling Point Healthcare background work experience required)

Number of Positions: 1

Remaining Positions: 1

Location: Pennsylvania Philadelphia 19104-4319

Client: CHP

Pay rate: $30/ hr on w2

Schedule Notes:   

Possible Temp to Perm, On-Site, M-F 9-5, FT Abramson Building. 3615 Civic Center Blvd. Philadelphia. PA. 19104-4319. US - ABRAMSON We need executive assistant support for Elaine Gallagher, SVP; Marlena Ferguson, CFO of CHOPPA and Donna Stephenson, MD while their current executive assistant is out on leave. This will be high-level calendar management, working with other assistants of executives and collaborating in a very professional way, and scheduling meetings for executives.

Skills:     

Required

• DOCUMENTATION
• EXCEL
• EXECUTIVE ASSISTANT
• ORDERING
• WORK FLOW
  
  

Duties:     

We need executive assistant support for Elaine Gallagher, SVP; Marlena Ferguson, CFO of CHOPPA and Donna Stephenson, MD while their current executive assistant is out on leave. This will be high-level calendar management, working with other assistants of executives and collaborating in a very professional way, and scheduling meetings for executives.

Essential Functions

General Administrative Functions

Maintain schedules/calendars for Leadership. Includes coordination of travel for Leadership, multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping Leadership from running behind on daily appointments and responsibilities. Plan meetings including securing rooms, and occasionally ordering food, etc. Create and provide materials as necessary for agenda. Provide support in preparing presentations and documents required by Executive and staff.

Coordinate Expenses Report

Complete expense reports for Leadership travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.

Responsibilities for Phone, Mail etc.

Perform general administrative support duties for Leadership. Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving.

Other Duties As Required

Provide high-level administrative support to Leadership in the Department of Radiology.

Manage the calendars, work proactively to prioritize.

Answer telephones, route callers, take messages and provide information to callers promptly and courteously.

Compose letters and memoranda from verbal direction, bullet points or from knowledge of department policy or procedure.

Maintain confidential files and documentation, both paper and electronic.

Schedule and coordinate meetings and facilities, which may include travel and lodging arrangements.

Create and provide materials/attachments as necessary for agendas.

Prepare presentations, excel spreadsheets, lists, and tables

Prepare for and accompany supervisors to meetings to take notes and provide support

Skills:     

• A sincere appreciation for people and how they are each uniquely motivated.
• Poised and engaging, empathetic communications style based on natural warmth and enthusiasm.
• Demonstration of good judgment, professionalism and the highest standards of ethical conduct.
• Knowledge and proficiency in Raiser’s Edge fundraising software preferred
  
  

Education:  

QUALIFICATIONS

Education

Education Level

Field of Study

Required/

Preferred

High School Diploma / GED

Required

Associate's Degree

Preferred

Experience

Experience Details

Required/

Preferred

At least five (5) years

Required

senior administrative or assistant experience.

Required

Experience in working with medical terminology.

Levle 2A Worker - No Covid Vaccination Required