We are looking for a tenured Executive Assistant who will work closely to support the Chairman of the Board, Partners Group USA, a Lead Director of our portfolio companies, and a part-time Board Member. This is an opportunity to partner and collaborate with dynamic leaders, focusing on growing our global business.
Duties & Responsibilities
Act as representative of Partners Group regarding internal and external relations and correspondences and screening communications
Efficient calendar management, keeping principal advised immediately of changes
Ability to interact with poise and professionalism to high profile senior business, political, and personal contacts across various time zones
Request meetings and calls on behalf of principal
Correspondence and dictation on behalf of principal
Constant monitoring of all Inboxes, being proactive where appropriate
Monitoring of travel and timely advising of changes
Trustworthy handling of credit card and banking transactions
Coordinate international and domestic travel; prepare itinerary and logistics
Process expense reports
Prepare monthly invoices for Chairman's billable hours
Interact with various payment channels for expense reimbursements
Coordinate, host and participate in MS Teams video conferences as appropriate
Assemble and print meeting agendas and hand-outs, and take meeting minutes as necessary
Assist with various philanthropic duties (i.e., Board calls, meetings, events, travel)
Track internal and external contacts, and maintain contact database
Track Board member activity, maintain travel calendar for taxation
Assist with event coordination, both domestic and international
Operate independently with minimal supervision
Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends)
What We Expect
10+ years of experience supporting administrative functions at the executive level for a medium to large corporate company
Bachelor's degree preferred
Proficient in MS Office Suite, and demonstrable ability to learn new software/systems
Use of Siebel and/or Concur is preferred
Excellent written and verbal communication skills
Ability to work proactively and maintain strict confidentially, while multi-tasking and meeting deadlines
Ability to anticipate needs, resourcefulness and responsiveness are essential
Team player with a positive attitude, friendly and outgoing demeanor to support client-facing department
Extremely organized, with high attention to detail
Strong interpersonal skills, poise and sophistication with the ability to interface effectively with a wide variety of internal and external clients
What We Offer
Partners Group is a global financial institution that retains the culture, pace, and agility of a start-up. As a growing firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. Our offerings include:
Professional, international working environment
Challenging, rewarding career within a growing company
Collaborative environment, with on-the-job training and mentorship opportunities
Competitive benefits and wellness package, including medical, dental and vision coverage
401k (Roth and pre-tax options) with company match
25 vacation days, and 13 holidays annually
One-month sabbatical after every five years of service
Company paid life and disability insurance
Education assistance program
Lunch stipend
Fun office and team events, including volunteer opportunities to connect with and help our local communities
Partners Group compensation has a long-term outlook and philosophy, and our total compensation emphasizes performance based long term incentives. Base pay range for this role is $120,000 - $145,000, and a performance-based bonus and equity are part of the total compensation package.
Make an impact on the organization by taking a lead role in the growth of our US business. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat. At Partners Group, we thrive on new ideas for the benefit of our clients, our employees and our community. We are proud to be an equal opportunity employer and support diversity of perspectives
Please be aware, fraudsters may pose as Partners Group recruiters. All genuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at HR@partnersgroup.com .
www.partnersgroup.com
Seniority level
Mid-Senior level
Employment type
Part-time
Job function
Administrative
Industries
Financial Services and Investment Management
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