HRIS Administrator (Junior Level)

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Global HRIS department in our Chicago office as a HRIS Administrator.

This role serves as first line of support for global HR resources and other customer department needs for PeopleSoft HCM, viDesktop, viWave, and other HR system requests and reports.

Responsibilities

• Coordinates incoming requests for assistance from internal customers
• Conducts global HR data audits to identify discrepancies and work to continually improve HR data integrity and capability
• Plays key role in providing “best practice” guidance to data maintainers regarding usage of all HR systems
• Works collaboratively with global HR leaders and team members, global HRIS team and the global IT HR Systems Development team
• Maintains and updates system and training documentation and delivers end-user training on all applicable HR systems
• Coordinates requests for user access rights, requests for changes to systems access and alignment with the Firm’s data privacy and security guidelines
• Participates in change management programs as needed for all HR/Payroll processes
• Contributes to proposed requirements using standard functional specification templates in response to approved customizations and/or configuration updates
• Assists in providing test scenarios and test scripts for customizations/upgrades
• Participates in functional and user acceptance testing
• Compiles and analyzes US and global reports for HRIS Analysts in preparation for senior management, clients and media publications
• Writes reports, analyzes data for quality control and liaises with Global HR IT Systems Development team and HR system vendors to ensure accuracy and quality of data production are maintained
  
  

U.S./Mexico HRIS Responsibilities

• Develops specific expertise in areas of data integrity, data analysis and report writing
• Writes, maintains and supports a variety of HR, Benefits and Payroll reports and queries
• Participates in making recommendations for improving system functionality and/or processes
• Works with technical and end-user staff to analyze and trouble-shoot system errors and functionality issues in all applicable HR databases
• Conducts HR data audits for all systems and notifies end-users and appropriate management regarding missing or inaccurate data elements required for established procedures
• Performs routine reporting to provide common data needed by department end-users and senior management, creating ad-hoc reports as necessary
• Runs processes within Payroll, Benefits and other HCM applications to update systems as necessary
• Provides backup to U.S. Payroll team members with data auditing and handles submission of secured data to appropriate parties
• Creates, assigns, processes and tracks issues using the Firm’s Service Desk platform (ServiceNow),
• Performs other duties as assigned or required to meet Firm goals and objectives
  
  

Qualifications

Education/Training/Certifications:

• Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
• Oracle PeopleSoft, ADP Training or certifications, preferred
  
  

Professional Experience

• Minimum of 3 years of related experience, required
• Prior work experience in a professional services organization and/or law firm setting, preferred
• Working knowledge of performance management and applicant tracking software, preferred
  
  

Technical Skills

• Proficiency in Microsoft Office products, required
• Proficiency using HCM/Payroll reporting tools, required
• PeopleSoft version 9.1 or 9.2, PeopleSoft Query, Microsoft Outlook, and ADP Reporting, preferred
• Advanced Microsoft Excel, including but not limited to advanced functions, pivot tables, and XML templates, required
• Experience with large scale HCM system implementations and/or upgrades, preferred
• iCIMS applicant tracking software, preferred
• viDesktop performance management, preferred
• SQL, Visual Basic, HTML5 experience, preferred
  
  

Performance Traits

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs and exercise independent judgment (for exempt roles, when applicable)
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills
  
  

Physical Requirements

• May require occasional lifting of up to 20 lbs.