Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Talent Services (HR) Coordinator in our Orlando or Tallahassee office. We offer competitive compensation and an excellent benefits package.
Position Summary
The Talent Services Coordinator provides administrative support to the Talent Services department, under the guidance of the Talent Services Manager, assisting with daily human resource tasks, including staff recruitment, orientation, employee benefits, event planning, electronic file maintenance, and other duties as assigned. Candidate should also be flexible to work overtime as needed.
Duties & Responsibilities
Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers
Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications
Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire
Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation
Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment
Answers basic questions on HR policies, procedures, and programs
Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-verify
Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising
Assists with aspects of the annual performance review process for Associates and Business Staff, including sending out reminders and flagging comments for Talent Services Manager review
Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed
Assists with departing attorney processes
Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided
Coordinates office attorney CLE training programs and processes attorney bar association memberships
Performs additional duties as required, including but not limited to, assisting with other GT offices
Skills & Competencies
Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
Recognize confidential, sensitive, and proprietary information and maintain confidentiality
Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others
Qualifications & Prior Experience
Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field preferred
Three to five years of experience in a Human Resources support role
Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred
Possess a basic understanding of HR principles and practices, as well as employment law compliance
Knowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as Jobvite or other applicant tracking system
Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook
Exceptional computer skills with the ability to learn new software applications quickly
Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.
Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
Law Practice
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