Legal Administrative Assistant
LHH is currently hiring for a Legal Administrative Assistant role for our client, a mid-sized law firm in DC with a great culture. The role is hybrid (3x per week onsite). This position will be responsible for communication management, timesheets, expense reports, travel arrangements, documentation management, and calendar management.
Responsibilities:
- Drafts routine correspondence and emails for principals
- Proofs and edits principals’ correspondence.
- Electronically files all correspondence according to firm guidelines.
- Prepares client (board) meeting minutes and reports.
- Enters the principal’s billing time and narrative into the LMS system.
- Adds client and matter numbers to the time entries based on scheduled meetings, travel itineraries and the secretary’s understanding of the principal’s work.
- Keeps track of timesheets and reminds the principal if there are days missing or apparent gaps in billed time.
- Provides a bi-weekly time edit of LMS timesheets for the principal’s review and approval.
- Prepares expense reports as expenses are incurred, submitting all expenses to accounting at end of the month so that the expenses can be included in the client’s next invoice.
- Carefully tracks expenses on the principal’s personal credit card so the principal can easily reconcile account statement.
- Makes air, hotel, and ground transportation arrangements for assigned principals.
- Has contingency travel plans for a variety of scenarios to minimize the impact of schedule changes and emergencies.
- Pulls documents and files from the DM or storage as needed or requested.
- Properly profiles all documents going in or out of the principal’s office.
- Manages the principal’s desktop in-box. Organizes materials with priority for the principal. Ensures urgent matters are handled in a timely manner when the principal is traveling and does not have access to in-box.
- Prepares board/meeting materials for the principal in an organized manner with each component clearly identified.
- Keeps the firm public calendar up to date by adding travel, meetings, calls and vacations
Qualifications:
- 5+ years of experience
- Bachelor's degree
- Experience in a law firm setting as a legal secretary/administrative assistant a must
- Experience with Microsoft Suite
- Strong attention to detail
-
Seniority level
Associate -
Employment type
Full-time -
Job function
Administrative -
Industries
Legal Services
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