Alston & Bird is conducting a search for, known internally as, a New Business Intake Analyst. The New Business Intake Analyst, under the direction and supervision of the New Business Intake Manager, performs a variety of departmental duties including conflict of interest searches, research, preparation of conflict reports, prepare documents for storage and other related memoranda; data verification and data entry of client/matter information in Aderant, Intapp NBI Workflow and any other software systems developed to open new client/matters and assign client/matter numbers.
ESSENTIAL DUTIES
Perform conflicts of interest searches for new clients, matters, and laterals upon request.
Conduct detailed, extensive research from multiple sources; analyze the corporate business structure and history of potential clients and adversaries.
Process non-financial client and matter information change requests in compliance with firm policies
Perform database research to facilitate processing of change requests
Test and review new software systems
Maintain or update workflow, form, and notification design templates in intake software
Perform routine quality checks of data management: client, matter, parties and black book conflicts data
Build, maintain and deliver a professional customer service attitude and relationship with all internal and external customers
Verify uniqueness of client information and eliminate duplicates
Assist other departments regarding inquiries for client/ matter data reports
Make efficient use of time to handle workload
Maintain the characteristics of a Top Echelon employee
Perform other related Conflicts Department duties as required by Manager
Aid with special projects
SKILLS NEEDED TO BE SUCCESSFUL
Excellent written communication skills and the ability to draft and execute complex communications including policies and procedures, instructional documents
Strong interpersonal skills, including strong oral communication skills and the ability to communicate potentially detailed and complex information to personnel at all levels
Working knowledge of ethical, legal, and risk management rules and requirements governing conflicts of interest and conflicts resolution process
Strong organizational skills and attention to detail
Ability to manage multiple priorities and adjust to changing priorities in a professional manner
Strong research skills, including via internet, databases and other sources
Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners
EDUCATION & EXPERIENCE
Prior experience utilizing automated intake workflow system required
Prior new business intake or conflicts experience in a law firm environment preferred
Bachelor’s degree or higher preferred
EQUAL OPPORTUNITY EMPLOYER
Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.
The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.
Professional business references and a background check will be required for all final applicants selected for a position.
If you need assistance or an accommodation due to a disability you may contact us at brennan.fulton@alston.com.
Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative, Legal, and Research
Industries
Law Practice and Legal Services
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