Join a prestigious organization as an NYC Office Assistant specializing in Mail-Print Services. This role is pivotal in ensuring seamless mail processing, print services, facilities support, and front desk coverage. The position offers a dynamic work environment, competitive compensation, and opportunities for professional growth.
Responsibilities
Efficiently sort, scan, and route incoming mail, utilizing web-based applications such as E-Connect for receivables management.
Process outbound mail and courier items, including E-Certified mail, ensuring accurate and timely delivery.
Provide copy and print services, maintaining high-quality standards and meeting client needs.
Support facilities and hospitality functions, including inventory management, front desk coverage, and addressing ad-hoc requests from office occupants.
Maintain a professional and organized front desk area, offering a welcoming and helpful presence to visitors and staff.
Inventory and manage supplies, ensuring adequate stock levels for daily operations.
Be available for overtime as needed to meet business demands and deadlines.
Requirements
High school diploma required (associate degree preferred).
Minimum of 1 year of experience in Facilities or related fields, demonstrating familiarity with mail and print services.
Availability for overtime work as required to support operational needs.
Qualifications
Proficiency in mail and print services operations, including sorting, scanning, and processing mail items.
Computer proficiency in MS Office (SharePoint knowledge is a plus), with the ability to navigate web-based applications effectively.
Professional presentation and etiquette, with strong verbal and written communication skills.
Demonstrated proactive mindset, sound judgment, and problem-solving ability in handling various tasks and challenges.
High energy approach with the ability to multitask and meet deadlines in a fast-paced environment.
Flexibility and adaptability to changing work environments and priorities.
Ability to handle confidential and sensitive material with discretion and professionalism.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Staffing and Recruiting
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