Personnel and Finance Coordinator

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Student Housing is a self-funded, large and complex campus department consisting of 6 housing communities and 3 support units, with more than 280 staff employees, 300-400 student employees and an annual operating budget of $120 million. Student Housing provides housing

for approximately 9,000 undergraduates, graduate students and their families in over 250 buildings and approximately 3.3 million sq. ft.

Currently, Student Housing houses 45% of UCI's enrolled students (in conjunction with American Campus Communities, UCI's 3rd party housing partner) with a goal of housing 60% as part of the campus Long Range Development Plan (LRDP). Student Housing also provides maintenance and repair services to student residents.

Your Role on the Team

Under general supervision of the Assistant Director of HR & Payroll, the Personnel & Finance Coordinator will provide administrative support in matters related to Payroll and Personnel management and Finance Accounts Receivables for Student Housing. This position will serve as the payroll processor with comprehensive bi-weekly (BW) and monthly (MO) payroll and time-reporting in the Time Reporting System (TRS) and UCPath and will assist with onboarding new hires and provide administrative coordination for personnel and payroll-related functions. The incumbent provides assistance in the areas of financial administration on a variety of projects and tasks including review of accounts receivable

paperwork and performs general clerical duties including filing, copying, scanning and create and modify spreadsheets.

What It Takes To Be Successful

Knowledge Skills and Abilities

• Demonstrated skill to work with variety of computer software including Microsoft Office (Word, Excel) database management, and electronic mail. Required
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills. Required
• Demonstrated strong interpersonal skills to effectively work and communicate with a diverse group of individuals. Required
• Strong attention to detail. Required
• Ability to research, analyze, and present information in a clear, concise and professional manner. Required
• Skills to perform mathematical calculations for payroll purposes. Required
• Excellent organizational and time management skills to prioritize assignments and perform a variety of duties with constant interruptions in order to meet competing deadlines and contending requests for service. Required
• Ability to handle projects independently in a confidential manner with tact and sensitivity to campus policies. Required
• Demonstrated ability to communicate courteously, effectively, diplomatically, and professionally. Required
• Demonstrated ability to maintain a high level of confidentiality of records and information. Required
• Experience in providing administrative support with a strong commitment to customer service and teamwork. Required
• Ability to take initiative, function independently, set priorities, and manage time to complete work in a timely manner. Required
• Experience with UC Systems: UCPath and TRS. Preferred
• A working knowledge of University personnel/payroll policies and procedures related to compensation, leaves of absence, employee relations, and employee benefits. Preferred
  
  

Required

• One to three years of experience in office administration with a BA/BS; or an equivalent combination of education and experience.
  
  

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
  
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation
  
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $27.34- $32.09 (Hourly).

Closing Statement

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization