Policy Assistant

Overview

The Policy Assistant within the Policy Team in the Mayor’s Office is responsible for managing administrative and operational responsibilities related to policymaking, policy communications, and policy-related community engagement, This includes, but is not limited to, coordinating and facilitating the scheduling of internal and external stakeholders; managing the overall organization of materials for the Policy Team, including briefing materials for the Mayor and senior staff; and assisting on policy initiatives. The position frequently acts as a liaison to administration officials as well as external stakeholders, and residents of Boston. The position may have exceptional opportunities for growth and offers a high level of hands-on experience for the right individual.

Responsibilities

• Manage the calendar for the Policy Team, in particular the daily calendar of the Chief of Policy, such as planning and coordinating all details related to meetings and events;
• Assist with the preparation of written materials for policy team members and internal and external meetings;
• Perform administrative functions including emails and other inquiries and responding promptly and courteously;
• Supports the policy team on signature projects and coordinate meetings of the broader policy and senior advisors group;
• Represent the Mayor's Office in a professional manner;
• Performs related duties as required.
  
  

Minimum Entrance Qualifications

• At least two (2) years full-time, or equivalent part-time, professional experience.
• A Bachelor’s degree may be substituted for two (2) years of the required experience.
• Strong verbal and written communication skills; ability to adapt communication style to different communities and audiences.
• Strong interpersonal skills; willingness to work as part of a multicultural team; commitment to building genuine, respectful relationships with internal and external partners.
• Strong organizational skills and attention to detail
• Demonstrated commitment to community building, civic engagement, equity and justice.
• Ability to maintain calm under pressure and in high-stress situations
• Ability to exercise discretion and good judgment; maintain confidentiality with highly sensitive information.
• Experience with Microsoft Office and Google Workspace tools.
  
  

Boston Residency Required

Terms:

Non Union/MM2-6

Hours per week: 35