None - Not included in the union (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Administration & Operations
Compensation Grade Profile
Supervisor; Senior Associate (23)
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Administration
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Worksite Address
165 Elm Street New Haven, CT 06511
Work Model
On-site
Position Focus
This position will report to the Director of Equity, Belonging and Student Life providing high level strategic and administrative support to the Music In Schools Initiative. In collaboration with the Director of Equity, Belonging, and Student Life, this position will manage the biennial Symposium on Music in Schools and use the results of symposia to inform the work of the program, its constituencies, and partners.
Working closely with the Director of Equity, Belonging and Student Life and the Program Manager of the Music in Schools Initiative, this position will provide administrative and logistical support for all MISI programs; paraprofessional support, all city ensembles, teaching artist practicums, and the Morse Summer Music Academy. This position will handle logistics for the program including the application process (registration and auditions,) rehearsals and concerts. This Position will involve email communications, compliance with Yale youth program requirements, distribution of music, event management, project management, overseeing student administrative workers, and working alongside the Program Manager in building relationships across New Haven arts learning ecosystem.
Receives and schedules client referrals, resolve scheduling conflicts, formats, keyboards, edits and proofreads correspondence and other materials for paraprofessional support, all city ensembles, teaching artist practicums, and the Morse Summer Music Academy. Gathers, compiles and records data. Creates reports and summarizes findings. Composes general correspondence and written materials
Fosters collaboration between the Music In School’s Initiative and New Haven’s “arts learning ecosystem” as well as regional and national partners in service of MISI’s programs. Oversees and instructs student administrative staff. Oversees New Haven Promise summer interns.
Essential Duties
Participate in implementing professional development programs, workshops, and symposia for students, faculty, and staff related to equity and belonging initiatives.2. With a high degree of discretion and confidentiality, support the Office of Student Life activities, including student government, affinity/belonging groups, and career strategies.3. Serve as the principal source of information to the School of Music, Yale community, and other constituents regarding all programming, policies, and procedures for the Office of Student Life.4. Participate in the strategic planning for the Music in Schools Initiative’s biennial Symposium.5. Manage and oversee the biennial Symposium; coordinate all related events and logistics pertaining to guest attendance. Develop policy documents and conduct research on topics relevant to the Symposium. Present the results of symposia to local, state, and national audiences. Lead the writing and publication process for national audience.6. As assigned by the Dean, represent the School of Music in university-wide initiatives. Facilitate robust partnerships throughout the New Haven community, including New Haven Public Schools and community music organizations.7. Oversee New Haven Promise summer interns.8. Foster the collaboration and development of New Haven’s “music education ecosystem.”9. Coordinate travel for the Director of Equity, Belonging, and Student Life and others as needed.10. Monitor expenditures and process monthly expense reports for the Director of Equity, Belonging, and Student Life and others as needed.11. Perform additional functions incidental to office activities and events as required.
Required Education And Experience
Bachelor's Degree in a related field and four years of related work experience or an equivalent combination of education and demonstrated experience.
Required Skill/Ability 1
Excellent communication skills (oral and written).
Required Skill/Ability 2
Ability to conduct research and organize and synthesize diverse viewpoints into cohesive ideas.
Required Skill/Ability 3
Ability to multitask, prioritize, and meet deadlines.
Required Skill/Ability 4
Ability to collaborate and work successfully with colleagues.
Required Skill/Ability 5
Skills in project management.
Preferred Education, Experience And Skills
Demonstrated experience in the field of music education or teaching. Proficiency in Microsoft Office Suite and strong learning skills for Yale and external software.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
Required
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Project Management and Information Technology
Industries
Higher Education
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