Real Estate Transaction Coordinator

**Job Title: Real Estate Transaction Coordinator**

On Site

Position Overview:

The Transaction Coordinator plays a crucial role in facilitating successful real estate transactions by managing administrative tasks, coordinating communication, ensuring compliance, and providing support to all parties involved. Their attention to detail, organizational skills, and ability to multitask ensure that transactions proceed smoothly from start to finish.

Responsibilities:

● Responsible for filing paperwork

● Manage all documentation of each transaction

● Timely and accurate response to calls, texts, online chats and emails

● Initiate and review title searches with title companies

● Ability to use CRM (Podio) daily to update files and stay on task until deals are closed

● Schedule photos, inspections, and any other walk-throughs, meetings, and or

appointments with sellers, buyers, title agents, mobile notaries, property runners, etc.

● Assist in negotiating/overcoming property liens and other title roadblocks

● Search the County Website for Open Permits and Code Violations

● Run an Open Bankruptcy search for each seller

● Perform a web search on HOA Homepage (if applicable)

● Ensure Escrow is open

● Contact Seller by phone and introduce as the Point of Contact

● Schedule Photographer and Inspection

● Communicate and maintain rapport with the sellers, buyers, and title agents

Requirements:

● At least 2 years of experience as a real estate agent assistant in the US.

● Real Estate license required (Massachusetts)

● Exceptional organizational and prioritization skills are essential for successfully

managing multiple tasks, projects, and deadlines within set timelines.

● Outstanding customer service skills and the ability to communicate clearly and

effectively at all times, whether in writing or verbally.

● Solid administrative background. Proficient in Advanced MS Office (Word, Excel,

PowerPoint), Google Workspace, MS Outlook, CRM, AI software, and other relevant

applications.

● Must be a master problem solver with strong analytical skills.

● Adaptability to changing conditions and keen attention to detail are crucial qualities

required for this position.

● A proven track record in streamlining administrative processes, implementing best

practices for efficiency optimization, and identifying opportunities to enhance workflow

and organizational effectiveness.

● Must have evening and weekend availability. This is not a 9-5 position.

● You will be handling tasks for my other businesses in addition to real estate transactions.

Details:

● Rate: $25/hr

● $100 per transaction completed, 5% of net commission for deals generated by TC at open houses (Net commission: Commission minus direct costs. Direct costs: Facebook ads, cleaning, etc)

● 40hrs/week

● Schedules may be deferred depending on the client’s preference.