Senior Executive Recruiting Coordinator

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.

We have an incredible team at Klaviyo - collaborative, capable, diverse, fun - and we won’t settle for less. Reporting to the Senior Director, Talent Acquisition, this high-visibility role will provide exceptional candidate engagement, interview scheduling, and overall coordination for Executive-level talent interviews at Klaviyo. You will manage the entire candidate coordination lifecycle to include ensuring an excellent candidate experience, owning data and systems management, coordinating interview schedules across multiple teams & locations, making travel arrangements, and serving as an overall candidate concierge as they engage with Klaviyo during our interviewing and selection process. Your ability to partner closely with the Executive Recruiting team, business leaders, and candidates is paramount. We are seeking a highly organized, tech-savvy, proactive, customer-focused professional with strong business acumen and excellent communication and relationship building skills.

What You'll Do

• Scheduling virtual and on-site interviews and coordinating with Executive Recruiters and Executive Business Partners supporting executive leaders
• Serving as an in-person liaison for Executive candidates when they visit our Global HQ in Boston
• Ensuring an excellent candidate experience through prompt follow-up, high quality coordination of all aspects of the interviewing cycle at Klaviyo, and exceptional communication with executive candidates from initial contact to start date
• Entering and tracking candidate information in our Applicant Tracking System (Greenhouse), ensuring appropriate parties have access to necessary information in a timely and complete manner
• Proactively establishing a high-quality candidate experience with a strong sense of ownership.
• Coordinate and manage all travel arrangements, including flights, accommodations, and transportation, ensuring efficient and cost-effective travel plans for incoming executives.
• Managing complex calendars and scheduling of internal and external meetings, utilizing various systems and tools
• Managing multiple high-priority tasks and action items and ensuring on-time delivery
• Independently solving problems in a fast-paced environment
• Managing sensitive information with a high level of confidentiality and discretion
• Develop, document, and implement standardized operating procedures (SOPs) and processes to enhance efficiency and ensure consistency across all operational activities for Executive Search.
  
  

What You'll Need

• 5+ years of related support experience in complex and fast-paced environments either as an EA or Recruiting Coordinator supporting Executive teams.
• A high degree of professionalism with a customer service mindset and strong interpersonal skills
• Positive attitude with a 'no task too big or too small' mentality
• Excellent communication skills, strong writing/proofreading skills including grammar, punctuation, and spelling via multiple channels (phone, email, text, chat, and in-person)
• Demonstrated excellent judgment, discretion and sensitivity when dealing with high profile executives and confidential information
• Demonstrated ability to anticipate roadblocks, manage escalations, and effectively manage competing priorities
• Ability to make smart and timely decisions; understand when to take ownership of a decision and when to involve other parties
• Experience exercising discretion and confidentiality with sensitive company information
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Experience with scheduling and scheduling software (Greenhouse, Prelude) preferred
• Ability to work flexible hours across multiple time zones, depending on the needs of the candidates and the team, and be onsite as needed to support onsite interviews
  
  

#CR1 #Boston #Hybrid

The pay range for this role is listed below. Sales roles are also eligible for variable compensation and hourly non-exempt roles are eligible for overtime in accordance with applicable law. This role is eligible for benefits, including: medical, dental and vision coverage, health savings accounts, flexible spending accounts, 401(k), flexible paid time off and company-paid holidays and a culture of learning that includes a learning allowance and access to a professional coaching service for all employees.

Base Pay Range For US Locations:

$93,000—$140,400 USD

Get to Know Klaviyo

We’re Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we’re developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators—ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you’re ready to do the best work of your career, where you’ll be welcomed as your whole self from day one and supported with generous benefits, we hope you’ll join us.

Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.

IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls.

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