Accounts Payable Supervisor

It’s your time, make it matter.

At Peterson, we partner with our customers to build the future. For over 85 years, our peoples’ work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson’s legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose.

Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.

You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It’s time to use your skills and passion to do work that matters!

Job Description

Peterson Holding has an immediate need for an Accounts Payable Supervisor at our San Leandro, CA location.

Summary

This position performs complex lead accounting duties, oversee the Accounts Payable Department as well as directing staff in the processing of invoices including analyzing invoices for accuracy.

Essential Job Functions

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Monitor Accounts Payable (A/P) paperless and Purchase Order systems to verify the efficient and timely processing of all invoices. This requires the incumbent to work closely with Purchasing Department and outside systems facilitators to resolve any issues and to verify timely processing of all invoices.
• Grant access and maintain user set ups in paperless A/P system for those who may need it for the approval process.
• Manage the Accounts Payable staff. This includes ensuring proper allocation of work resources, performance management, and other supervisory responsibilities. Support adherence to company policies, rules and regulations; assist in maintaining a high level of productivity and morale. Provide support to staff as needed
• Provide expertise and guidance to resolve problems related to on-line system to Accounting and Operations personnel.
• Manage Business licenses process and related governmental reporting
• Oversee expense report processing for accuracy and eligibility for payment
• Manage complex and escalated vendor inquiries and requests
• Analyze accounts payable workflow efficiencies and determine future automation capabilities, system integrations and upgrades
• Identify and drive process improvement activities to reduce turnaround time, increase accuracy and increase overall customer satisfaction. Drive accuracy and volume expectations.
• Ensure compliance with accounting policies, reporting deadlines and vendor 1099 reporting.
• Take an active role in the preparation of month-end closing; post journal entries and reconcile accounts and related reports.
• Prepare and summarize ad hoc statistical analyses and accounting reports as required.
• Prepare audit work papers and assist auditors.
  
  

Other Job Functions

• Organize time to call on as many prospects as possible.
  
  

Supervisory Responsibilities

Manager is responsible for the overall direction, coordination, and evaluation of the Accounts Payable staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and implementing corrective action with employees; addressing complaints and resolving problems. When work deficiencies are identified takes prompt and effective measures to correct areas needing improvement.

Qualifications

Bachelor's Degree from a fully accredited college in Finance, Accounting, or other closely related field; and a minimum of 4 years of directly related experience in a management capacity and/or training, preferably in a heavy industrial environment; or an equivalent combination of education and work experience.

Peterson Holding Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.