Accounts Receivable and Accounts Payable Specialist
Accounts Receivable and Accounts Payable Specialist
Norma Kamali Inc.
New York City Metropolitan Area
See who Norma Kamali Inc. has hired for this role
Norma Kamali Inc is a fast-paced Women’s Contemporary lifestyle Brand based in New York City. Collection encompasses division of RTW, athleisure active, swimwear, coats and handbags.
Job description
Responsible for processing and reconciling the company’s accounts receivables and payables, ensuring standard operating procedures are followed and accounting principles are applied in accordance with GAAP. Main AP responsibilities include invoice review, approval documentation, purchase order matching and processing in accounting system for payments. Main AR responsibilities include cash collection, application, and reconciliation, ensuring proper system entry and maintaining updated aging schedules. Assist with month end close tasks as well as communicate with internal and external partners to manage request and issue resolution.
Accounts payable:
Ensure invoices are approved based on approval matrix, and backed up with proper PO
Ensure credit card (2) are paid timely and all expenses are properly backed up with invoices
Code invoices and enter in QB
Serve as primary contact for staff and vendors concerning accounts payable inquiries and issues, responding in a timely manner
Organize payment run every Wednesday and submit to Director of Finance, mail out checks or ACH online
Submit vendor creation form to Finance head, document vendor creation with W9 form
Review AP aging on a weekly basis, and resolve any pending balance
Reconcile AP ledger to General Ledger, submit to Finance head
File digital invoices in A/P folders
Prepare year end 1099 and 1096 forms
Update of monthly cost control reports
Identify and assist in implementation of process improvements
Accounts Receivable:
Control correct invoice booking
Book and apply payments in Fashion Flow against receivables on the day of the receipt
Book approved credit and deductions
Print and analyze the AR aging balance on a weekly basis, review with Finance head
Monitor maturity date and follow up payments on a daily basis
Schedule, edit reminders to customers and keep track records of follow ups to ensure timely cash collection
Reconcile AR ledger to General Ledger, and Sales Ledger
Check mailing address for all customers to ensure they receive the bills + have all proper contact info for follow up purpose
Process B2B Inquiries including refunds/payment processing
Cash disbursements:
Input payments in daily cash follow up by category (trade invoices, foreign payments, other invoices)
Follow up and daily track O/S checks
Cash receipts:
Organize cash and check deposits to the bank (daily) and update daily log
Other:
- Corporate Credit Card Management
- Support Controller for month end close, reports
- Other ad-hoc inquiry as needed
Dutie(s):
Reconciling the accounts receivable ledger
Developing, implementing, and maintaining A/R accounting policies and procedures
Generating financial statements and A/R reports
Posting payments to the general ledger and conducting daily cash reconciliation
Analyzing customer payment plan, payment history, and credit line
Collecting customer payments in accordance with payment due dates
Making collection calls on outstanding accounts
Accounts payable
Benefits:
401(k) matching
Employee discount
Paid time off
Gym Reimbursement
Health insurance
Dental insurance
Vision insurance
This position is a full-time on-site position.
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative -
Industries
Retail Apparel and Fashion
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See who you knowFeatured Benefits
Inferred from the description for this job
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Medical insurance -
Dental insurance -
Vision insurance -
401(k) -
Paid maternity leave -
Commuter benefits
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